How to Build a Cover Letter That Matches Your Résumé

Here's the actual process for building a cover letter with Cover letter builder, from your details to a downloaded PDF.

Step 1 - your details

Fill in your name, title, email, phone, and location. If you've already built a résumé here, a "Use my saved résumé's contact info" button appears - click it and those same five fields copy over instantly, and only appears at all if a saved résumé actually exists in this browser.

Step 2 - the recipient and date

Add the recipient's name, company, and address if you have them. The date defaults to today, formatted in your page's own language.

Step 3 - salutation, body, and closing

The salutation starts pre-filled with "Dear Hiring Manager," and the closing with "Sincerely," - both plain, editable placeholder text you're expected to overwrite, never a guessed name. Write the letter itself in the body field; nothing here writes any of it for you.

Step 4 - pick a template and export

Choose between two layout templates and an accent color, matching your résumé's own if you built one here. The live preview below the form is the exact document that prints - not a separate mockup - so what you see is what exports. Click Export to open your browser's print dialog, then save as PDF from there.

The one privacy detail worth knowing

The "Use my saved résumé's contact info" button reads your saved résumé's data exactly once, only when you click it, and copies five fields into the cover letter. It never runs automatically, never re-syncs later, and never writes anything back to your résumé - your résumé's own saved data is completely unaffected by using this button, checked and confirmed by an automated test specifically for that guarantee.

Nothing here uploads or writes your letter

Every field lives only in this browser, in this tool's own storage, separate from your résumé's. There's a JSON export/import for a manual backup if you want one. And there's no AI anywhere in this tool - it lays out and formats exactly what you type, and never drafts a sentence of it for you.

For why matching your cover letter to your résumé is worth doing, see the background piece. For how this differs from an AI writing tool specifically, this guide covers it. Or build a cover letter now.